Turnitin Instructions for UMGC Faculty
- Submit a Turnitin Account Request for Faculty form. The "UMUC" faculty e-mail address you provide will be your Turnitin user name. The library will join you to UMGC's Turnitin account. Turnitin will e-mail you a form to create your personal password. Login with your user name and the password you have just created then go through the prompts to answer your secret question for password retrieval if you forget it. Click through the Turnitin End-User License Agreement (click I Agree -- Continue). Proceed to Step 2, Create a Class.
- You must use your "UMUC" e-mail as your Turnitin user name. UMGC policy requires faculty to use their university-issued e-mail account and address “in all university–related business or classroom student interactions conducted via e-mail.” Do not change your email address or first name or last name in your account's UserInfo tab. Doing so may cause your account to be locked since you cannot be identified as a UMGC faculty member.
- Make a personal note of your login information for future use. For the sake of privacy, Turnitin administrators can only look up the e-mail address you are using, but NOT your personal password. Administrators cannot login to your Turnitin account, not even for troubleshooting, unless you give out your login information.
- Go to Turnitin.
- Enter the faculty e-mail address and personal password you used to create your UMGC account.
- If you forget your password, at Forgot Your Password click Click Here.
- Work through the prompts to reset your password.
- To the right of the screen, click Add a class.
- Leave the default setting, class type, set as standard class. Do not select master class. The term "master class" does not refer to masters degree courses at UMGC. All UMGC Turnitin classes are standard classes in Turnitin's terminology.
- Create a Class Name (e.g., Manager in Tech Society Fall 2008, or MGMT610, etc.).
- Create an Enrollment key between 4 and 12 characters (e.g., 4Pomea). Note: You must create this key. It cannot be created by Turnitin.
- Enter a class end date. You can enter the last date of the semester or term. Click Submit.
Note: A pop up window will appear with your Turnitin class ID number and enrollment key. Copy this down because you will need it if you want your students to submit their work to Turnitin. See retrieving the class ID and key for help if you lose this information.
- To the right of the screen click on Add assignment.
- In some cases you may be prompted to select your assignment type. If so, for now just leave paper assignment as the default. If you are not prompted to select an assignment type, it will default to paper assignment. Just continue.
- There are two types of assignments in Turnitin: paper assignments and revision assignments. Begin with this step by creating a paper assignment.
- If you want students to be able to submit muliple drafts and correct themselves before sending you their final work for grading, see Create Revision assignments.
- Give the assignment a name, for example, Paper One, etc.
- Enter the Start Date and Due Date for the Assignment. The default due date is one week from the start date. You can either change this now or in the future if you need to. If you see Post Date, just set it to the day after the Due Date. If you do not see Post Date, that is also fine. Note that you need to change the Post Date, even though it only pertains to Grademark, a Turnitin product that is not in UMGC's subscription.
- Click Optional Settings. (You can make your selections then store them in Turnitin as the default settings for any future assignments, if you wish. You can also change most, but not all, of the settings in the future. To edit the settings just go to your menu of assignments, click the assignment title, then on the right use the drop down menu for More Actions to click Edit settings.)
- Here are the Optional Settings and notes about them:
- "Allow submissions after the due date?" Yes or No. (If you select No you can still change this in the future if you need to allow for late submissions.)
- "Originality Report. Generate Originality Report for Submissions." (Select Yes. This is why we use Turnitin at UMGC.)
- "Generate Originality Report for Student Submissions." Here are the options:
- "Immediately, first report is final," means that either your students cannot submit revised drafts at all, or they can submit revised drafts to a Revision assignment that you create in Step 6.
- "Immediately, can overwrite reports until due date," means that students can submit multiple times to the assignment and receive a new Similarity Report. After 3 resubmissions, they will need to wait 24 hours after a resubmission to see a new Similarity Report. To set up for even more chances to revise select "Immediately, first report is final" instead and continue at step 6 to create Revision Assignments.
- "On due date" means that the student could upload a paper then revise it and upload it again until the due date, but Turnitin will not generate an Originality Report until the due date.
- "Exclude bibliographic materials from Similarity Index" means that Turnitin will not check the bibliography or reference list for matching text. Select Yes or No depending on your preference or your department's requirements, if there are any. It is recommended that you select No so that you INCLUDE bibliographic material in the Similarity Index, otherwise Turnitin may miss matching text within the body of the paper. Note: You will not be able to change this setting once students have begun submitting work to this assignment.
- "Exclude quoted materials from Similarity Index" means that Turnitin will find any quotes in student submissions and either include or exclude them in its list of matches, depending on your preference or your department's requirements, if there are any. Note: You will not be able to change this setting once students have begun submitting work to this assignment.
- "Exclude small matches" means that Turnitin will exclude matching text that is equal to or less than a number of words that you specify. If you select yes you will be asked to specify the number of words or a percentage of the paper.
- "Allow students to see Originality Reports." Select Yes or No.
- "Submit papers to" has two possible settings. If you select standard repository, then submissions are stored in Turnitin's database. If you select no repository, submissions are not stored in Turnitin's database. In most cases you will select Yes.
NOTE: Most students will allow their papers to be stored in the standard paper repository, at least for the duration of your class, but you may have some who do not want their papers stored in Turnitin this way. Here are some suggestions for working with this.
- Standard repository option:
- Create a class and select the standard paper repository option.
- Communicate with students in a class announcement, conference note, course content, or somewhere in your classroom.
- Give students the link to Turnitin Instructions for UMGC Students.
- Give students the Turnitin class ID and enrollment key for this class.
- No repository option:
- Create another class and select the no repository option.
- Communicate with the no repository option students in separate e-mails or private messages rather than in a class announcement to avoid confusion over which class to enroll in.
- Give students the link to Turnitin Instructions for UMGC Students.
- Give students the Turnitin class ID and enrollment key for this class.
If none of your students ask for the no repository option, just create a single class with the standard paper repository option.
- Students can choose to have their work deleted from the standard repository after your class has concluded if they so wish. The student must make this request to the faculty member who then informs the library with the paper ID number for deletion. The library will have Turnitin delete the work. This cannot be done directly either by the student or the faculty member.
- "Search Options." For the greatest coverage possible in Turnitin, select student paper repository, current and archived Internet, and periodicals, journals, and publications. Note that this is not a comprehensive collection of journal articles in UMGC's library databases.
- The assignment will now be listed in your Turnitin class. You can always click Edit to the right of the assignment title in order to change the settings.
These instructions apply to Undergraduate school faculty only. Graduate school faculty should skip ahead to the instructions on how faculty upload student assignments themselves. UMGC wants Graduate School faculty to upload students' work on their behalf.
- Tell students to follow the instructions for submitting papers at Turnitin Instructions for UMGC Students. This has instructions both for students who have never used Turnitin before and those who have. Both new and returning students need this link of insructions.
- Also give students the following:
Turnitin Class ID _________ (usually a 7 or 8 digit number)
Enrollment key _________ (the enrollment key you created).
You saw this information in the pop up window when you created the class. See the sample below.
- Go to your menu of classes in Turnitin. The class ID number is to the left of the class name.
- To get the enrollment key for this class, click the Edit icon to the right side of the page.
Graduate school faculty should follow these instructions to upload students' work on their behalf:
- Go to your menu of assignments, click the assignment title, then on the right use the drop down menu for More actions to click Submit paper.
- Leave single file upload as the default.
- Leave the default setting, nonenrolled student. At this time it is the only option. It does not refer to a student who is not enrolled at UMGC.
- Enter an alias first and last name for your student. This will protect your student's anonymity within the Turnitin.com database. You can be creative with your aliases or you can simply name your students Student One, Student Two, etc. through Student Twenty Five, for example.
- Enter a title for the paper you are submitting.
- Upload a file by clicking on the Browse button, finding the paper on your disk, and clicking Upload.
- At the next screen you will see the student paper. Make sure it is the one you want to submit. If so, click submit. If not, click return to upload page and submit the correct file.
- The next screen will confirm that the paper has been received. You will see the paper title, the paper id, and the name of the paper’s author.
- You can now submit additional papers or just return to your assignment inbox.
- Log in at Turnitin.
- Click your class title.
- Click the assignment title to enter your inbox.
- Under the column heading Actions, click View.
- You will see a list of the students who have submitted papers and the titles of their papers.
- In the similarity column you will see a percent match and a colored square for submitted papers. Click the colored bar to see the Originality Report.
- The left frame will show the student's paper. The strings of colored and numbered text match something in the Turnitin database.
- The image below will appear in the right frame.
- See Turnitin's instructions for Viewing the Similarity Report and Interpreting the Similarity Report. For an audiovisual tutorial on understanding and interpreting Originality Reports, see Reading and Understanding Turnitin Originality Reports.
Give students these instructions only if you have set them up (Create assignments) to read their own Originality Reports.
- Follow the instructions on how to Read Your Originality Report on the Turnitin Instructions for UMGC Students page.
- (For in depth instructions, see the video on Reading and Understanding Turnitin Originality Reports.)
6. Create Revision Assignments, if you want students to check their Originality Reports and edit their work before grading.
- Login to Turnitin and click on your class name.
- Click Add Assignment (on the right side of the page.)
- Select Revision Assignment. Click Next Step
- Use the drop down menu to select the paper assignment to which this revision assignment should relate. For example, if you want students to revise their first draft for Assignment Two, select Assignment Two. Select immediately (first report is final). And select allow students to see Originality Reports.
- Have students edit their first draft of Assignment Two and send in their revision.
- You can create more than one Revision Assignment for multiple drafts. In the example below you see that there are two Revision Assignments (drafts). This is a screen shot for faculty of Paper One with Revision One and Revision Two, then Paper Two with its Revision One and Revision Two assignment. The student submits the original draft to Paper One, for example, then the first revision to Revison One. If the student needs a second revision draft, the students sends it to Revision Two, etc.
- This is a screen shot of what the student sees in the menu of assignments for this class.
- Have students review their first draft and edit their work for more originality and submit another draft before turning in their work for grading.
- The Submit button is grayed out for assignments that are not yet due or which have expired. Only active assignments have a blue Submit button that students can click.
- Students can see Reading and Understanding Originality Reports for ideas on how to edit their work. Here is the text on that section of the tutorial:
"If your assignment calls for you to edit and submit multiple drafts of a paper, you could review all your strings of matching text and edit your paper for more originality. Try excluding the properly quoted material and the small, trivial matches first, then work with the strings of matching text that remain. For strings of matching text that are not essential to your paper, consider deleting them and inserting more of your own original thinking and text. Remember, there should be a reason for strings of matching text. Just be sure you can explain why there are matches."